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Polycom Manual Provisioning

Polycom Manual Provisioning

Overview

This article walks through the steps required to manually provision a Polycom phone to a Sharpen extension. Manual provisioning is typically used when automatic provisioning is not available or has not yet been configured.

Important: If you intend to switch to automatic provisioning in the future, the settings configured during manual provisioning will override the automatic provisioning configuration file. A full factory reset is required before transitioning to automatic provisioning.

Company Directories will not populate on a manually provisioned device. To enable directory sync, the phone must be provisioned through Sharpen's provisioning host. Refer to the Polycom Provisioning article for instructions.

Before You Begin

Before beginning the provisioning process, it is important to fulfill the configuration items below. This can be done via the Configuration > Extensions menu within Sharpen Admin.

Next, gather the following information from the Sharpen Portal before starting. Navigate to Admin > Configuration > Extensions and locate the extension you want to provision.

  • Username — For example: 5758con1409

  • Password — For example: fWAuHO1THprLLpV0EwWzpUyMxjYCT7cz

  • Server Address — Use a modified format by removing the middle segment from the full server address. For example, if the Extensions page shows us1.vbx555.09.f.sipvbx.com, enter us1.vbx555.sipvbx.com.

Also ensure the phone has been factory reset before beginning. The default factory reset password is 456. Refer to this guide if needed.

Provisioning Steps

Step 1: Access the Polycom Web Interface

  1. Identify the phone's IP address using one of the following methods:

    • Check the bottom-left corner of the phone's Home screen — some models display the IP address there.

    • On the phone, navigate to Menu > Status > Network > TCP/IP Parameters.

  2. In a web browser, enter https://[IP address] — for example, https://192.168.1.100.

  3. Log in using the Admin profile with the password 456.

Step 2: Configure Simple Setup

  1. Navigate to Simple Setup.

  2. Under SIP Server, enter the server address and set the port to 5060.

  3. Under SIP Line Identification, complete the following:

    • Display Name

      • Enter the agent's full name.

    • Address

      • Enter the Username from the extension page.

    • Authentication User ID

      • Enter the Username from the extension page.

    • Authentication Password

      • Enter the Password from the extension page.

    • Label

      • Enter in the format x EXTEN (for example, x 5758).

  4. Click Save.

Step 3: Configure SIP Settings

  1. Navigate to Settings > SIP.

  2. Under Local Settings, set Local SIP Port to 5060.

  3. Under Outbound Proxy, configure the following:

    • Address

      • Enter the server address from the extension page.

    • Port

      • 5060

    • Transport

      • DNSnaptr

  4. Under Server 1, configure the following:

    • Special Interop

      • Standard

    • Address

      • Enter the server address (formatted as us1.vbx###.sipvbx.com, omitting any extra characters between the vbx number and sipvbx.com).

    • Port

      • 5060

    • Transport

      • DNSnaptr

        •  

    • Leave all remaining fields at their default values.

  1. Click Save.

Step 4: Reboot the Phone

Reboot or restart the phone. Once it comes back online, the phone will be provisioned to the configured extension.

After provisioning, the admin password for the phone's web interface will change to “6311”

This article is part of a series on Admin Configuration topics.

Click here to access additional articles and topics.